Project management tools for modern work

Subtask helps teams break down their work, decide what to do first, and get it done together.

subtask online project management software

What is Subtask

Subtask is the online project management tool to help you organize work, prioritize tasks, and track progress. Subtask gives you all the tools to help you manage your work quickly and easily, and make your team more effective. Perfect for remote teams!

Not just another online post-it board

We think task software should be more than just a button you press when your work is done. As a modern project management tool, Subtask helps you figure things out — by breaking large projects down into parts, visualizing priorities, and adding crucial context to keep everyone on the same page.

Different views to match the way you work

In Subtask you're not tied to a single view. Easily switch from one view to another to manage your project the way you want.

Task Groups

Organize your work the way you want. The task group view lets you group and arrange tasks by dragging & dropping them anywhere.

Subtask's kanban board for viewing project status

Status Board

Track your progress on a kanban board. Customize your columns and drag and drop tasks to update their status.

Calendar

See your due dates at a glance by day, week, or month. Create recurring tasks. Connect to your own calendar app to see your task's due dates anywhere.

Timeline

Plan your project timeline in Subtask's gantt chart view. Visualize your project schedule and track your dependencies.

Assign tasks to team members. View tasks per member.

Assignment Board

Easily see tasks assigned to everyone on your team so you can prioritize, schedule, and manage progress for everyone at a glance.

Priority Matrix

Identify the costs and benefits of each piece of work and plot them on a grid so you can see the big picture and figure out what to do first.

Prioritize visually, execute more efficiently

Collaborate to plot the effort and value of each task. Use the quadrants to decide whether to pursue the quick wins or the big bets first.

visualize task priorities on an effort value matrix

Identify cost and benefit

Visualizing your work on a grid helps you quickly see where to focus your efforts.

See what to do first

Just want a simple ranked list of work? Subtask will automatically create one for you.

priority matrix can be used for small or large projects

Fits projects of any size

Don't worry about the grid getting too crowded. It can grow to fit projects of any size.

Customizable

Easily change the grid to support other prioritization methods such as a SWOT or Eisenhower matrix.

Realtime tips

Prioritizing well can be tricky. Helpful tips keep you on track and help you reassess your assumptions.

Your online kanban board, leveled up

See what's done, what's in progress, and what's left to do easily, at a glance.

Kanban board to manage your project workflow

A modern kanban board

Switch to the Status Board to start your kanban workflow, or back to return to your task groups.

Customize your workflow

Every team has their own way of working. Setup your kanban board to meet your needs.

Add crucial context

Is a task blocked? Explain why. Add context to help your team keep things moving.

Features

All the tools you need to get stuff done and stay organized.

Nested cards	Put cards inside other cards to break down large plans into small tasks and subtasks.
Task statuses	Easily change task statuses with one click. Customize statuses to fit your workflow.
Custom fields	Create custom fields to organize and manage the details you need. Add custom labels, checklists, long-form text, numbers, and more.
Task assignments	Assign any card to one or more people. Assigned team members will get notified of changes or due dates.
Target dates	Set start dates and due dates from a task card. View them on a timeline or in your calendar.
Recurring tasks	Schedule tasks to repeat on weekly, monthly, daily, or at any interval you need. Customize the schedule to fit your workflow.
Dependencies	Create relationships between tasks to show dependencies. Make it easy to see how to move forward.
File attachments	Add images, video, pdfs, or any other file to your cards to add more detail.
Tags	Tag tasks with custom labels and colors so you can categorize and search them.
Comments	Add comments to discuss task details. Reply to comments or add a quick thumbs up for instant feedback.
Search & filter	Search your entire task board by keyword, or filter by status, due date, assignment, priority, or tags.
Archive tasks	Stash away any cards you no longer need in your archive.
Email notifications	Get notifications about changes to a board including comments, new tasks, due dates, and assignment changes.
Slack integration	Send activity notifications to any of your team’s Slack channels and keep everyone up to date on the latest changes.
Team accounts	Set up a team to work together in Subtask. Make task boards available to everyone who needs them.

Plan and manage projects with clarity

Use Subtask to keep track of every aspect of your work and how it fits together, and deliver better team results.

Get started for free →